One page per tournament covers the entry fee (payments and receipts) and logistics (accommodation, transport, food coupons). Open Fees & Logistics in the sidebar.

The org admin / host sees every institute. An institute sees only its own fee status, payments, receipts and requests.

Entry fee

Setting the fee (org admin / host)

The fee is one flat amount per institute, not per event or player. Set it in Tournament Setup → Edit → Entry fee. Until it's set, the page says no fee is configured.

Recording a payment (org admin / host)

1. In the Fee status table, find the institute and click Manage.
2. Enter the amount, mode (UPI / NEFT / Cash), reference number (UTR, receipt book no.), date paid and optional notes.
3. Click Record payment. The status updates automatically: Pending → Partial → Paid , with the balance due shown.

Part-payments are fine; record each one separately. Every payment has a receipt link that downloads a PDF receipt, which the institute can also download for its own payments.

Export collection report (CSV) downloads every institute's due / paid / balance for the accounts office.

Accommodation, transport and food coupons

Institutes: making a request

1. On Fees & Logistics, choose the Type (Accommodation / Transport / Food coupon).
2. Enter the Qty (people, seats or coupons) and Details (dates, arrival time, pick-up point, number of girls/boys and so on).
3. Click Submit request. It shows as Requested until the host decides.

The org admin / host can also file a request on an institute's behalf (for a phone call, for example) by picking the institute on the same form.

Org admin / host: deciding

1. In Logistics requests, click Decide on a request.
2. Set the status: Approved, Fulfilled or Declined.
3. For accommodation, enter the Room / block. Add notes if needed, then Save.

The accommodation requests with their rooms form the hostel occupancy register; no separate register is needed.

Kit distribution

When players collect their kit, the org admin / host opens the team's roster (Institute Registration → institute → team) and clicks Mark distributed next to each player. The date and the person who marked it are recorded. Institutes see Distributed / Pending per player but can't change it.